{ "name": "Smart Housekeeping Auto-Assignment & Task Tracking (Hospitality Industries)", "nodes": [ { "parameters": { "options": {} }, "type": "n8n-nodes-base.splitInBatches", "typeVersion": 3, "position": [ 496, 80 ], "id": "f8ec5702-8119-475e-a2c8-a3a383045101", "name": "Loop Over Bookings" }, { "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": "gid=0", "mode": "list", "cachedResultName": "Bookings", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=0" }, "event": "rowUpdate", "options": { "columnsToWatch": [ "Status", "Priority" ] } }, "type": "n8n-nodes-base.googleSheetsTrigger", "typeVersion": 1, "position": [ 272, 80 ], "id": "a76f0feb-431f-426f-9f98-1109a036d6e6", "name": "Trigger to Booking Status Updated", "credentials": { "googleSheetsTriggerOAuth2Api": { "id": "rZ2gM5fVqsChvwb9", "name": "Suresh_Google Sheets Trigger" } } }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "b7ee02b6-d3d0-4474-9e1d-2f750e2c12ce", "leftValue": "={{ $json.Status }}", "rightValue": "Checked Out", "operator": { "type": "string", "operation": "equals", "name": "filter.operator.equals" } } ], "combinator": "and" }, "options": {} }, "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ 704, 0 ], "id": "19dab76f-b484-46e5-bfe7-0602ec9b3f36", "name": "Check Status = Checked Out" }, { "parameters": { "jsCode": "// // Your Booking sheet uses \"RoomType\" (not roomType)\n// const roomType = $json.RoomType;\n\n// let cleaningMinutes = 25;\n// let priority = \"Normal\";\n// let requiredStaffCount = 1;\n\n// if (roomType === \"Standard\") {\n// cleaningMinutes = 25;\n// priority = \"Normal\";\n// requiredStaffCount = 1;\n// } else if (roomType === \"Deluxe\") {\n// cleaningMinutes = 40;\n// priority = \"High\";\n// requiredStaffCount = 2;\n// } else if (roomType === \"Suite\") {\n// cleaningMinutes = 60;\n// priority = \"Urgent\";\n// requiredStaffCount = 3;\n// }\n\n// // IMPORTANT: Return original booking fields also\n// return [\n// {\n// ...$json,\n// cleaningMinutes,\n// priority,\n// requiredStaffCount,\n// },\n// ];\n\n\n\n\n// -----------------------------\n// INPUT FROM GOOGLE SHEET\n// -----------------------------\nconst roomType = String($json.RoomType || \"\").trim();\nconst sheetPriority = String($json.Priority || \"\").trim(); // Manager sets this in sheet\n\n// -----------------------------\n// DEFAULT VALUES\n// -----------------------------\nlet cleaningMinutes = 25;\n\n// Cleaning time based on RoomType (optional logic)\nif (roomType.toLowerCase() === \"standard\") {\n cleaningMinutes = 20;\n} else if (roomType.toLowerCase() === \"deluxe\") {\n cleaningMinutes = 30;\n} else if (roomType.toLowerCase() === \"suite\") {\n cleaningMinutes = 40;\n}\n\n// -----------------------------\n// STAFF COUNT BASED ON PRIORITY (Manager Controlled)\n// -----------------------------\nlet priority = \"Normal\";\nlet requiredStaffCount = 1;\n\nconst p = sheetPriority.toLowerCase();\n\nif (p === \"normal\") {\n priority = \"Normal\";\n requiredStaffCount = 1;\n} else if (p === \"high\") {\n priority = \"High\";\n requiredStaffCount = 2;\n} else if (p === \"urgent\") {\n priority = \"Urgent\";\n requiredStaffCount = 3;\n} else {\n // If manager forgot to set priority\n priority = \"Normal\";\n requiredStaffCount = 1;\n}\n\n// -----------------------------\n// OUTPUT (KEEP ORIGINAL DATA)\n// -----------------------------\nreturn [\n {\n ...$json,\n cleaningMinutes,\n priority,\n requiredStaffCount,\n },\n];" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 928, -16 ], "id": "978d63ef-0bd5-40e5-b405-1ea5893c1004", "name": "Logic for RoomType ā†’ Priority + Staff Count" }, { "parameters": { "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 79555193, "mode": "list", "cachedResultName": "Staff", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=79555193" }, "filtersUI": { "values": [ { "lookupColumn": "Status", "lookupValue": "Available" }, { "lookupColumn": "Active", "lookupValue": "Yes" } ] }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1104, -16 ], "id": "a0620fed-2644-43bb-8aec-229774d0c5e1", "name": "Get Available Staff List", "alwaysOutputData": true, "credentials": { "googleSheetsOAuth2Api": { "id": "WdaCQmtoNquNSoAA", "name": "Suresh_Google Sheets" } } }, { "parameters": { "jsCode": "// Booking data comes from \"Code in JavaScript\" node\nconst booking = $items(\"Logic for RoomType ā†’ Priority + Staff Count\")[0].json;\n\n// Staff list comes from current input\nconst staffRows = $input.all().map(i => i.json);\n\n// Required staff count based on priority\nconst required = Number(booking.requiredStaffCount || 1);\n\n// Filter staff Active = Yes\nconst available = staffRows\n .filter(s => (s.Active || \"\").toLowerCase() === \"yes\")\n .map(s => ({\n ...s,\n activeTasks: Number(s[\"Active Tasks\"] || 0),\n }))\n .sort((a, b) => a.activeTasks - b.activeTasks);\n\n// -------------------------------\n// āŒ NOT ENOUGH STAFF AVAILABLE\n// -------------------------------\nif (available.length < required) {\n const roomNo = booking[\"Room No\"];\n const bookingId = booking[\"Booking ID\"];\n const roomType = booking.RoomType;\n const priority = booking.priority;\n\n const availableStaffList = available.map(s =>\n `${s[\"Staff Name\"]} (${s.Phone}) - ActiveTasks=${s.activeTasks}`\n );\n\n const slackMessage = `šŸšØ *Housekeeping Assignment Failed (Insufficient Staff)*\n\nā€¢ Booking ID: *${bookingId}*\nā€¢ Room No: *${roomNo}*\nā€¢ Room Type: *${roomType}*\nā€¢ Priority: *${priority}*\nā€¢ Required Staff: *${required}*\nā€¢ Available Staff: *${available.length}*\n\nReason: Not enough housekeeping staff available\n\nAvailable Staff Found:\n${availableStaffList.length ? availableStaffList.join(\"\\n\") : \"None\"}\n\nAction Needed:\n1) Assign manually for this room\n2) Or reduce required staff temporarily`;\n\n return [\n {\n json: {\n ...booking,\n isError: true,\n errorType: \"STAFF_NOT_AVAILABLE\",\n requiredStaff: required,\n availableStaffCount: available.length,\n slackMessage,\n },\n },\n ];\n}\n\n// -------------------------------\n// āœ… STAFF AVAILABLE (SUCCESS)\n// -------------------------------\nconst selected = available.slice(0, required);\n\n// Create taskId\nconst now = new Date();\nconst yyyy = now.getFullYear();\nconst mm = String(now.getMonth() + 1).padStart(2, \"0\");\nconst dd = String(now.getDate()).padStart(2, \"0\");\n\nconst roomNo = booking[\"Room No\"];\nconst taskId = `HK${yyyy}${mm}${dd}-${roomNo}`;\n\nreturn [\n {\n json: {\n ...booking,\n isError: false,\n taskId,\n assignedTo: selected.map(s => s[\"Staff Name\"]),\n phones: selected.map(s => String(s.Phone)),\n staffIds: selected.map(s => s[\"Staff ID\"]),\n },\n },\n];\n\n\n\n// // Booking data comes from \"Logic for RoomType ā†’ Priority + Staff Count\" node\n// const booking = $items(\"Logic for RoomType ā†’ Priority + Staff Count\")[0].json;\n\n// // Staff list comes from current input\n// const staffRows = $input.all().map(i => i.json);\n\n// // Required staff count\n// const required = Number(booking.requiredStaffCount || 1);\n\n// // Priority from booking (manager set)\n// const priority = String(booking.priority || booking.Priority || \"Normal\").trim();\n// const p = priority.toLowerCase();\n\n// // Filter staff Active = Yes\n// const available = staffRows\n// .filter(s => (s.Active || \"\").toLowerCase() === \"yes\")\n// .map(s => ({\n// ...s,\n// activeTasks: Number(s[\"Active Tasks\"] || 0),\n// }))\n// .sort((a, b) => a.activeTasks - b.activeTasks);\n\n// // Booking details\n// const roomNo = booking[\"Room No\"];\n// const bookingId = booking[\"Booking ID\"];\n// const roomType = booking.RoomType;\n\n// // -------------------------------\n// // FALLBACK ASSIGNMENT LOGIC\n// // -------------------------------\n// let assignCount = required;\n// let isPartial = false;\n// let slackMessage = \"\";\n\n// // If not enough staff, allow partial assignment for High/Urgent\n// if (available.length < required) {\n// if (p === \"urgent\" && available.length >= 2) {\n// assignCount = 2; // fallback\n// isPartial = true;\n// } else if (p === \"high\" && available.length >= 1) {\n// assignCount = 1; // fallback\n// isPartial = true;\n// } else {\n// // āŒ No fallback possible ā†’ return error\n// const availableStaffList = available.map(s =>\n// `${s[\"Staff Name\"]} (${s.Phone}) - ActiveTasks=${s.activeTasks}`\n// );\n\n// slackMessage = `šŸšØ *Housekeeping Assignment Failed (No Staff Available)*\n\n// ā€¢ Booking ID: *${bookingId}*\n// ā€¢ Room No: *${roomNo}*\n// ā€¢ Room Type: *${roomType}*\n// ā€¢ Priority: *${priority}*\n// ā€¢ Required Staff: *${required}*\n// ā€¢ Available Staff: *${available.length}*\n\n// Reason: Not enough housekeeping staff available\n\n// Available Staff Found:\n// ${availableStaffList.length ? availableStaffList.join(\"\\n\") : \"None\"}\n\n// Action Needed:\n// 1) Assign manually for this room\n// 2) Mark more staff as Available`;\n\n// return [\n// {\n// json: {\n// ...booking,\n// isError: true,\n// errorType: \"STAFF_NOT_AVAILABLE\",\n// requiredStaff: required,\n// availableStaffCount: available.length,\n// slackMessage,\n// },\n// },\n// ];\n// }\n// }\n\n// // -------------------------------\n// // SELECT STAFF (LOWEST ACTIVE TASKS)\n// // -------------------------------\n// const selected = available.slice(0, assignCount);\n\n// // Create taskId\n// const now = new Date();\n// const yyyy = now.getFullYear();\n// const mm = String(now.getMonth() + 1).padStart(2, \"0\");\n// const dd = String(now.getDate()).padStart(2, \"0\");\n\n// const taskId = `HK${yyyy}${mm}${dd}-${roomNo}`;\n\n// // Slack message only when partial assignment happens\n// if (isPartial) {\n// slackMessage = `āš ļø *Housekeeping Partial Assignment*\n\n// ā€¢ Booking ID: *${bookingId}*\n// ā€¢ Room No: *${roomNo}*\n// ā€¢ Room Type: *${roomType}*\n// ā€¢ Priority: *${priority}*\n// ā€¢ Required Staff: *${required}*\n// ā€¢ Assigned Staff: *${assignCount}*\n// ā€¢ Missing Staff: *${required - assignCount}*\n\n// Assigned Staff:\n// ${selected.map(s => `- ${s[\"Staff Name\"]} (${s.Phone})`).join(\"\\n\")}\n\n// Action Needed:\n// Please arrange extra staff manually if required.`;\n// }\n\n// // -------------------------------\n// // SUCCESS OUTPUT\n// // -------------------------------\n// return [\n// {\n// json: {\n// ...booking,\n// isError: false,\n// isPartialAssignment: isPartial,\n// required,\n// assignedStaffCount: assignCount,\n// missingStaffCount: required - assignCount,\n// slackMessage, // will be empty if full assignment\n// taskId,\n// assignedTo: selected.map(s => s[\"Staff Name\"]),\n// phones: selected.map(s => String(s.Phone)),\n// staffIds: selected.map(s => s[\"Staff ID\"]),\n// },\n// },\n// ];" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1280, -16 ], "id": "9e0b8240-58f0-4ddc-8586-63893c2b30cf", "name": "Auto Assign Staff (Lowest Active Tasks)", "alwaysOutputData": false }, { "parameters": { "authentication": "oAuth2", "select": "channel", "channelId": { "__rl": true, "value": "C090F70N52M", "mode": "list", "cachedResultName": "website-uptime" }, "text": "={{ $json.slackMessage }}", "otherOptions": {} }, "type": "n8n-nodes-base.slack", "typeVersion": 2.4, "position": [ 1696, -96 ], "id": "47551de1-be38-42e5-94d1-1e2658261495", "name": "Alert - Slack (No Staff Available)", "webhookId": "4e68035f-de9a-4894-9506-d4fc3152afa9", "credentials": { "slackOAuth2Api": { "id": "VgwGmlOcfqlGImrU", "name": "Slack account" } } }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "4c0803ed-1df7-4a66-b18a-afc16f3ea565", "leftValue": "={{ $json.isError === true }}", "rightValue": "", "operator": { "type": "boolean", "operation": "true", "singleValue": true } } ], "combinator": "and" }, "options": {} }, "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ 1456, -16 ], "id": "da3127ef-51bb-49ad-a3b5-68576cf04533", "name": "Check Staff Availability" }, { "parameters": { "operation": "append", "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 1227995560, "mode": "list", "cachedResultName": "Tasks", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=1227995560" }, "columns": { "mappingMode": "defineBelow", "value": { "Booking ID": "={{ $json[\"Booking ID\"] }}", "Room No": "={{ $json[\"Room No\"] }}", "RoomType": "={{ $json.RoomType }}", "Cleaning Minutes": "={{ $json.cleaningMinutes }}", "Priority": "={{ $json.priority }}", "Assigned To": "={{ $json.assignedTo }}", "Phone": "={{ $json.phones }}", "CreatedAt": "={{ $now.format('yyyy-MM-dd hh:mma') }}", "Status": "In Progress", "Task ID": "=TSK{{ Math.floor(Math.random() * 100000) }}" }, "matchingColumns": [], "schema": [ { "id": "Task ID", "displayName": "Task ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Booking ID", "displayName": "Booking ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Room No", "displayName": "Room No", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "RoomType", "displayName": "RoomType", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Cleaning Minutes", "displayName": "Cleaning Minutes", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Priority", "displayName": "Priority", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Assigned To", "displayName": "Assigned To", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Phone", "displayName": "Phone", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Status", "displayName": "Status", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "CreatedAt", "displayName": "CreatedAt", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "CompletedAt", "displayName": "CompletedAt", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1712, 80 ], "id": "4e651874-a010-4bb3-b103-f454cb2b5644", "name": "Append - New Task", "credentials": { "googleSheetsOAuth2Api": { "id": "WdaCQmtoNquNSoAA", "name": "Suresh_Google Sheets" } } }, { "parameters": { "fieldToSplitOut": "Phone", "options": {} }, "type": "n8n-nodes-base.splitOut", "typeVersion": 1, "position": [ 1904, 80 ], "id": "300d9e2f-6956-4b41-8b48-21a23836de82", "name": "Split Out Staff Phone Number" }, { "parameters": { "from": "=+14155238886", "to": "=+{{ $json.Phone }}", "toWhatsapp": true, "message": "=New Housekeeping Task Assigned\n\nTask ID: {{ $('Append - New Task').item.json[\"Task ID\"] }}\nRoom: {{ $('Append - New Task').item.json[\"Room No\"] }}\nPriority: {{ $('Append - New Task').item.json.Priority }}\n\nAfter cleaning, submit this form:\nhttps://forms.gle/QWP3BaS4fFMbpK5P6\n\nFill Right Task ID and select Status is Completed.\n\n\n", "options": {} }, "type": "n8n-nodes-base.twilio", "typeVersion": 1, "position": [ 2096, 80 ], "id": "8a98f4f0-a656-4bb0-bf8e-affa46526469", "name": "Notify For Task Assigned to Staff", "credentials": { "twilioApi": { "id": "vTM9zbcO5mzo9dps", "name": "Twilio account 3" } } }, { "parameters": { "operation": "update", "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 79555193, "mode": "list", "cachedResultName": "Staff", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=79555193" }, "columns": { "mappingMode": "defineBelow", "value": { "Status": "On Working", "Phone": "={{ $json.to.replace('whatsapp:+','') }}" }, "matchingColumns": [ "Phone" ], "schema": [ { "id": "Staff ID", "displayName": "Staff ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Staff Name", "displayName": "Staff 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"https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=1388130356" }, "event": "rowAdded", "options": {} }, "type": "n8n-nodes-base.googleSheetsTrigger", "typeVersion": 1, "position": [ 272, 464 ], "id": "1b03d897-3bd6-4bd0-98ed-4bc4cabf8ba5", "name": "Trigger - Form Response Added", "credentials": { "googleSheetsTriggerOAuth2Api": { "id": "rZ2gM5fVqsChvwb9", "name": "Suresh_Google Sheets Trigger" } } }, { "parameters": { "options": {} }, "type": "n8n-nodes-base.splitInBatches", "typeVersion": 3, "position": [ 496, 464 ], "id": "593bb3db-5794-4328-84f1-c09c52eba4ce", "name": "Loop Over Form Responses" }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "33673385-2519-41bf-82a1-6b424887f029", "leftValue": "={{ $json.Status }}", "rightValue": "Completed", "operator": { "type": "string", "operation": "equals" } } ], "combinator": "and" }, "options": {} }, "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ 720, 400 ], "id": "ded58d4a-cb1f-4780-b734-c355b7986e82", "name": "Check Response Status = Completed" }, { "parameters": { "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 1227995560, "mode": "list", "cachedResultName": "Tasks", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=1227995560" }, "filtersUI": { "values": [ { "lookupColumn": "Task ID", "lookupValue": "={{ $json[\"Task ID\"] }}" } ] }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 944, 384 ], "id": "a26b99c7-0bdd-4f52-a798-3f155a47c09b", "name": "Get Task Row By Task ID", "credentials": { "googleSheetsOAuth2Api": { "id": "WdaCQmtoNquNSoAA", "name": "Suresh_Google Sheets" } } }, { "parameters": { "jsCode": "const task = $json;\n\n// Phone is stored as string: [\"9196...\",\"9178...\"]\nlet phones = [];\n\ntry {\n phones = JSON.parse(task.Phone);\n} catch (e) {\n // fallback if stored as comma-separated\n phones = String(task.Phone || \"\")\n .replace(/[\\[\\]\"]/g, \"\")\n .split(\",\")\n .map(p => p.trim())\n .filter(Boolean);\n}\n\nreturn phones.map(phone => ({\n json: {\n phone,\n taskId: task[\"Task ID\"],\n roomNo: task[\"Room No\"],\n }\n}));" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1136, 384 ], "id": "9fd376a0-693e-4209-acbd-c3cdc2d12ce0", "name": "Split Task Phones (Multiple Staff)" }, { "parameters": { "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 79555193, "mode": "list", "cachedResultName": "Staff", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=79555193" }, "filtersUI": { "values": [ { "lookupColumn": "Phone", "lookupValue": "={{ $json.phone }}" } ] }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1328, 384 ], "id": "91669e9f-2fd4-485a-8418-047fb150d4a3", "name": "Get Staff Row By Phone", "credentials": { "googleSheetsOAuth2Api": { "id": "WdaCQmtoNquNSoAA", "name": "Suresh_Google Sheets" } } }, { "parameters": { "jsCode": "const items = $input.all();\n\nreturn items.map((item) => {\n const row = item.json;\n\n const current = Number(row[\"Active Tasks\"] || 0);\n const updated = current + 1;\n\n return {\n json: {\n ...row,\n updatedActiveTasks: updated,\n },\n };\n});" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1536, 384 ], "id": "ac3795a9-3866-4491-874a-32e223ddef99", "name": "Logic - Update Active Tasks (+1)" }, { "parameters": { "operation": "update", "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 79555193, "mode": "list", "cachedResultName": "Staff", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=79555193" }, "columns": { "mappingMode": "defineBelow", "value": { "Active Tasks": "={{ $json.updatedActiveTasks }}", "Status": "Available", "Staff ID": "={{ $json[\"Staff ID\"] }}" }, "matchingColumns": [ "Staff ID" ], "schema": [ { "id": "Staff ID", "displayName": "Staff ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "Staff Name", "displayName": "Staff Name", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Phone", "displayName": "Phone", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Shift", "displayName": "Shift", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Active Tasks", "displayName": "Active Tasks", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Status", "displayName": "Status", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Active", "displayName": "Active", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "row_number", "displayName": "row_number", "required": false, "defaultMatch": false, "display": true, "type": "number", "canBeUsedToMatch": true, "readOnly": true, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1728, 384 ], "id": "f0888e5b-aeed-4121-bc81-a09ea903e9c3", "name": "Update Staff Status 'Available' + 'ActiveTasks'", "credentials": { "googleSheetsOAuth2Api": { "id": "WdaCQmtoNquNSoAA", "name": "Suresh_Google Sheets" } } }, { "parameters": { "operation": "update", "documentId": { "__rl": true, "value": "17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E", "mode": "list", "cachedResultName": "Housekeeping Auto-Task", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 1227995560, "mode": "list", "cachedResultName": "Tasks", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit#gid=1227995560" }, "columns": { "mappingMode": "defineBelow", "value": { "Status": "Completed", "CompletedAt": "={{ $now.format(\"yyyy-MM-dd hh:mma\") }}", "Task ID": "={{ $('Get Task Row By Task ID').item.json[\"Task ID\"] }}" }, "matchingColumns": [ "Task ID" ], "schema": [ { "id": "Task ID", "displayName": "Task ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "Booking ID", "displayName": "Booking ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Room No", "displayName": "Room No", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "RoomType", "displayName": "RoomType", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Cleaning Minutes", "displayName": "Cleaning Minutes", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Priority", "displayName": "Priority", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Assigned To", "displayName": "Assigned To", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Phone", "displayName": "Phone", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Status", "displayName": "Status", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "CreatedAt", "displayName": "CreatedAt", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "CompletedAt", "displayName": "CompletedAt", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "row_number", "displayName": "row_number", "required": false, "defaultMatch": false, "display": true, "type": "number", "canBeUsedToMatch": true, "readOnly": true, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1904, 384 ], "id": "5dbb56f4-9505-4320-9357-44a1a614eda3", "name": "Update Task Status = Completed", "credentials": { "googleSheetsOAuth2Api": { "id": "WdaCQmtoNquNSoAA", "name": "Suresh_Google Sheets" } } }, { "parameters": { "content": "## WF-01 | Housekeeping Auto Task Creator + Smart Staff Assignment (Checkout ā†’ WhatsApp Alert)", "height": 192, "width": 560 }, "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ 48, -16 ], "id": "78e96e7f-dcfb-4c4e-8825-6b906ad89438", "name": "Sticky Note1" }, { "parameters": { "content": "## WF-02 | Housekeeping Completion Tracker (Google Form Response ā†’ Update Task + Staff Available)", "height": 192, "width": 560 }, "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ 48, 384 ], "id": "e0526802-6f27-4cea-b195-365d2ec7b7fc", "name": "Sticky Note" }, { "parameters": { "content": "## Google Sheet\nhttps://docs.google.com/spreadsheets/d/17Tv15bRRvaBEc4QPkUsgf7Gbnm3JV9B6xRZkOIJQd4E/edit?usp=sharing", "height": 144 }, "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ -80, 208 ], "id": "b78c7644-1b6b-4525-9075-c30d7a88145b", "name": "Sticky Note2" }, { "parameters": { "from": "=+14155238886", "to": "=\"Manager Number\" (e.g. +918985456858)", "toWhatsapp": true, "message": "=āœ… Housekeeping Update\n\nRoom {{ $('Get Task Row By Task ID').item.json[\"Room No\"] }} has been cleaned and is ready for the next guest.", "options": {} }, "type": "n8n-nodes-base.twilio", "typeVersion": 1, "position": [ 2112, 464 ], "id": "fa26a376-8b7a-4c49-9690-42eca5bb60b1", "name": "Notify to Manager", "credentials": { "twilioApi": { "id": "vTM9zbcO5mzo9dps", "name": "Twilio account 3" } } } ], "pinData": {}, "connections": { "Loop Over Bookings": { "main": [ [], [ { "node": "Check Status = Checked Out", "type": "main", "index": 0 } ] ] }, "Trigger to Booking Status Updated": { "main": [ [ { "node": "Loop Over Bookings", "type": "main", "index": 0 } ] ] }, "Check Status = Checked Out": { "main": [ [ { "node": "Logic for RoomType ā†’ Priority + Staff Count", "type": "main", "index": 0 } ] ] }, "Logic for RoomType ā†’ Priority + Staff Count": { "main": [ [ { "node": "Get Available Staff List", "type": "main", "index": 0 } ] ] }, "Get Available Staff List": { "main": [ [ { "node": "Auto Assign Staff (Lowest Active Tasks)", "type": "main", "index": 0 } ] ] }, "Auto Assign Staff (Lowest Active Tasks)": { "main": [ [ { "node": "Check Staff Availability", "type": "main", "index": 0 } ], [] ] }, "Check Staff Availability": { "main": [ [ { "node": "Alert - Slack (No Staff Available)", "type": "main", "index": 0 } ], [ { "node": "Append - New Task", "type": "main", "index": 0 } ] ] }, "Append - New Task": { "main": [ [ { "node": "Split Out Staff Phone Number", "type": "main", "index": 0 } ] ] }, "Split Out Staff Phone Number": { "main": [ [ { "node": "Notify For Task Assigned to Staff", "type": "main", "index": 0 } ] ] }, "Notify For Task Assigned to Staff": { "main": [ [ { "node": "Update Staff Status = On Working", "type": "main", "index": 0 } ] ] }, "Update Staff Status = On Working": { "main": [ [ { "node": "Loop Over Bookings", "type": "main", "index": 0 } ] ] }, "Trigger - Form Response Added": { "main": [ [ { "node": "Loop Over Form Responses", "type": "main", "index": 0 } ] ] }, "Loop Over Form Responses": { "main": [ [], [ { "node": "Check Response Status = Completed", "type": "main", "index": 0 } ] ] }, "Check Response Status = Completed": { "main": [ [ { "node": "Get Task Row By Task ID", "type": "main", "index": 0 } ] ] }, "Get Task Row By Task ID": { "main": [ [ { "node": "Split Task Phones (Multiple Staff)", "type": "main", "index": 0 } ] ] }, "Split Task Phones (Multiple Staff)": { "main": [ [ { "node": "Get Staff Row By Phone", "type": "main", "index": 0 } ] ] }, "Get Staff Row By Phone": { "main": [ [ { "node": "Logic - Update Active Tasks (+1)", "type": "main", "index": 0 } ] ] }, "Logic - Update Active Tasks (+1)": { "main": [ [ { "node": "Update Staff Status 'Available' + 'ActiveTasks'", "type": "main", "index": 0 } ] ] }, "Update Staff Status 'Available' + 'ActiveTasks'": { "main": [ [ { "node": "Update Task Status = Completed", "type": "main", "index": 0 } ] ] }, "Update Task Status = Completed": { "main": [ [ { "node": "Notify to Manager", "type": "main", "index": 0 } ] ] }, "Notify to Manager": { "main": [ [ { "node": "Loop Over Form Responses", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1", "availableInMCP": false }, "versionId": "758fb76d-0072-40fc-b24e-66c8460a2767", "meta": { "templateCredsSetupCompleted": true, "instanceId": "9272721148ea09184b6bbb7ce6219dab088562dd450e2df8280d57c2e34c7d84" }, "id": "ZyDsKwEb_ecmIxNGpxCbt", "tags": [] }