Event Attendee Confirmation Voice Agent
Call Attendees Before the Event and Collect Confirmation, Food Preferences, and Attendance Details Automatically with Voice AI.
Top Rate Voice Agent Development Company in India
Here’s how our Event Attendee Confirmation Voice Agent helps organizers plan smarter, save time, and increase efficiency — all backed by real usage data.
70%+
Increase in Response Rates
5–10 Hours
Saved Per Event
95%
Accuracy in Capturing Responses
50+
Events Automated
How Event Voice Agent Works
1
Sync Attendee List
Upload your attendee list or connect it from Eventbrite, Google Sheets, Airtable, or your CRM for real-time syncing.
2
Schedule Confirmation Calls
Choose how many hours or days before the event the calls should be made — set once, or vary by event type.
3
Personalize the Conversation
Customize the script with dynamic attendee details and follow-up questions like food preferences, travel support, or day-wise participation.
4
Voice Agent Starts Calling
The AI agent starts calling attendees using natural, human-like voice. It listens, responds, handles pauses, and understands intent.
5
Collect & Log All Responses
Every answer is captured accurately — whether it's a yes/no, a multiple choice (Veg/Non-Veg), or a freeform input.
6
View Insights on a Live Dashboard
Get a real-time summary of confirmations, preferences, and attendance plans. Export the data or sync it back to your system.
Why Use a Voice Agent for Event Confirmation?
No More Manual Follow-Ups
Save hours of calling attendees manually. The AI agent handles all calls — faster, reliably, and at scale.
Prepare for Food and Capacity Accurately
Get data on exact headcount, dietary needs, and attendance days to avoid over- or under-preparation.
Custom Questions for Each Event
Easily configure the call script and follow-up questions as per your event’s unique needs.
Better Attendee Engagement
Voice calls feel more personal than emails — increasing response rate and attendee satisfaction.
Why Choose InfyOm for Voice Agent Development?
Proven Expertise in Voice AI
We’ve built dozens of voice agents for real-world use cases — including events, support, and reservations — using Eleven Labs, Vapi, and Twilio.
Customizable Agent Workflows
Every event is different. We help you create fully tailored call flows, follow-up questions, and conditions based on your event requirements.
Seamless Integration with Event Tools
We integrate your voice agent with platforms like Google Sheets, CRMs, Airtable, Calendly, Cal.com, or custom APIs — no workflow disruption.
Quick Turnaround with Scalable Tech
Our development and deployment cycles are fast — without sacrificing stability or performance. Easily scale from 100 to 10,000 attendees.
Technologies We Use
n8n
Eleven Labs
Vapi
Twilio
Cal.com
Calendly
Google Sheets
Testimonials
InfyOm’s voice agent saved us countless hours before our last conference. It confirmed over 500 attendees with 95% accuracy.
Super easy to set up and fully customized to our event’s needs. Mitul and the InfyOm team were quick, responsive, and very knowledgeable.
We’ve never had a smoother RSVP process. The voice agent handled everything — from attendee confirmation to logging dietary preferences into our dashboard.
Use Cases
Corporate Conferences
Confirm attendee participation, track dietary needs, and understand day-wise presence to plan venues, meals, and seating better.
Workshops and Seminars
Know in advance who’s attending to optimize materials, resource allocation, and group segmentation.
Multi-Day Retreats
Get clarity on how many days attendees will be present so you can manage accommodation, meals, and transportation accordingly.
Catering-Based Events
Collect food preferences (Veg/Non-Veg) beforehand to reduce wastage and improve catering accuracy.
Training Bootcamps
Ensure only confirmed trainees show up — and prep customized resources or handouts in advance.
Wedding & Private Event Planning
Manage RSVP confirmations, meal preferences, and special requests to make the event seamless for hosts and guests.
Frequently Asked Questions
Can I customize the questions the agent asks?
Yes, all questions are fully customizable. You can collect food preferences, days of attendance, or any other custom inputs.
Will the voice sound human or robotic?
We use Eleven Labs and Vapi to generate highly realistic human-like voices, including tone, pauses, and understanding interruptions.
How soon before the event will the calls go out?
You can configure the call timing — for example, 24 or 48 hours before the event, or even multiple reminders.
Can I see who responded and what they said?
Yes! You get a live dashboard with all responses and summaries. Data can also be exported or integrated with your systems.
Is this only for English-speaking attendees?
No. We support multiple languages depending on your audience. Reach out to us for language support availability.
Is there a cost per call?
We offer flexible pricing based on number of calls and agent customization. Contact us for a tailored quote.